JIRA2SAP ROI Calculation
Updated business case based on recent data.
Several years ago, we published an initial return-on-investment (ROI) calculation for JIRA2SAP. Since then, both tooling and working practices have evolved, and we have gathered more up-to-date reference data. For this reason, we have revisited and updated the calculation to reflect current conditions more accurately.
JIRA2SAP connects Jira Software with SAP, enabling structured, automated data exchange between project management and enterprise systems. When Jira and SAP are integrated, the operational benefits are immediate and measurable:
- Consistent, synchronized data across both systems
- Elimination of duplicate manual entries
- Reduced administrative overhead
- Increased efficiency and productivity for affected teams
Beyond these operational improvements, the connector also delivers tangible financial value. To illustrate this, the following business case examines the ROI of implementing JIRA2SAP in a typical enterprise environment.
Business case scenario
Let us consider a Swiss company with an internal IT department that develops and manages projects. Jira Software is used for task and project management, while SAP supports company-wide processes such as controlling, reporting, and resource planning.
Without integration, employees must manually create tickets, update statuses, and enter or reconcile data in both systems. These repetitive tasks consume productive working time and lead directly to avoidable personnel costs. JIRA2SAP removes this friction by synchronizing relevant data automatically.
Input assumptions for the calculation
To quantify the impact, the following assumptions are used:
Employee hourly rate1 | CHF 62.00 |
Working days per year2 | 253 |
Paid annual holiday (days) | 20 |
Work weeks per year | 46.6 |
Current estimated productivity rate3 | 75% |
Weekly working hours per employee | 40 |
Calculated productive hours per week3 | 30 |
Time saved per employee per week through JIRA2SAP (hours)4 | 0.5 |
1 – Based on the Swiss Federal Department of Economic Affairs gross monthly wage calculator for a middle manager in the IT and other information services industry with 2 years of seniority in the company.
2 – Approximation; public holidays vary by canton.
3 – Typical productivity estimates range between 70–75% of total working time.
4 – Conservative assumption; actual savings may be higher depending on role and workload.
Annual productivity impact
Based on these assumptions, the reclaimed productive time and resulting annual cost savings per employee can be calculated as follows:
Employee hourly rate1 | CHF 62.00 |
Working days per year2 | 253 |
Paid annual holiday (days) | 20 |
Work weeks per year | 46.6 |
Current estimated productivity rate3 | 75% |
Weekly working hours per employee | 40 |
Calculated productive hours per week3 | 30 |
Time saved per employee per week through JIRA2SAP (hours)4 | 0.5 |
Share of productive time freed per employee per week | 1.7% |
Saved efforts per year (hours) | 23.3 |
Annual cost savings per employee | CHF 1,444.60 |
At first glance, the freed productive time increase of 1.7% may appear modest. However, when applied across multiple employees, the financial impact becomes substantial.
Annual savings by number of affected employees
Number of employees | Annual savings (CHF) |
1 | 1,444.60 |
13 | 18,779.80 |
25 | 36,115.00 |
50 | 72,230.00 |
75 | 108,345.00 |
100 | 144,460.00 |
Assuming a total investment of CHF 35,600 (including the JIRA2SAP license and adaptation to company-specific SAP modules and processes), the break-even point is reached at approximately 25 affected users within one year.
Investment | CHF 35,600 |
Productive time improvement per week per employee affected by the JIRA2SAP implementation, hours | 0.5 |
Required number of employees to benefit | 25 |
ROI sensitivity scenarios
- If time savings increase by 1 hour per week per employee, the investment will pay off within one year with only 13 employees affected by the JIRA2SAP implementation.
- With an hourly rate of CHF 50 for a mid-level IT role, the return on investment (ROI) is achieved within one year with 31 employees.
- With an hourly rate of CHF 70 (senior or managerial role), only 22 employees are required to reach a 100% ROI in one year.
The more frequently employees work across both Jira and SAP, the greater the financial benefit of integration.
Cost structure and implementation effort
The total cost of JIRA2SAP consists of:
- The connector license
- One-time development effort to adapt the integration to your SAP modules and business processes
Each customer scenario is evaluated individually. Our specialists typically conduct an initial analysis and proof of concept within up to five working days, followed by a full integration phase of approximately four to six weeks, depending on complexity.
Conclusion
Manual synchronization between Jira and SAP is a hidden cost that accumulates week after week. JIRA2SAP transforms this recurring effort into a one-time investment that quickly pays for itself through improved productivity, cleaner processes, and reduced operational friction.
Even conservative assumptions demonstrate that the connector delivers measurable ROI within a short timeframe. For organizations that rely heavily on both Jira and SAP, integration is not only a technical improvement, but a financially sound decision.
If you would like to assess the potential ROI for your specific environment, we are happy to support you with an individual analysis and tailored recommendations.